tender and Contract administration

During the Tender and Contract Administration phase we assist you in obtaining competitive bids or negotiated proposals from a selected list of general contractors. We prepare and distribute sets of drawings and specifications, answer contractor questions, interpret the documents, and prepare addenda (revisions to the original drawings or specifications). Once the bids are received, we analyze the results and prepare the contract between you and the selected contractor.

While bringing the drawings to life using the materials specified is the job of the builder, we will act as your agent in working with the contractor. As the contractors set to work assembling the architect’s vision, there are often obstacles. Having good chemistry between the architect and builder can turn a potential problem into a solution. The project architect administers the contract between the owner and contractor, including meeting with the contractor and vendors to answer any questions, review contractor submittals, address any field changes, reject nonconforming work, and review and certify payments. In other words, we make certain the project goes according to plan, on budget and on time.

Contacts and decisions between the client and architect will be documented and shared with appropriate members of the project team. This will keep everyone informed of what is being discussed and decided outside of regular meetings and presentations.

Tender-Optional Services

Selection of type of tender
Preparation of Tender Package
Distribute Tender Documents and track documents and addenda
Preparation and distribution of Addenda pertaining to the bid
Services related to Bidders’ Proposals
Analysis of bids & client consultation
repare construction contract
Project Management

Contract Administration-Optional Services

Construction Review Progress Reports/Evaluation
Process Certificates for Payment
Issue Supplemental Instructions
Interpretation of Contract Documents
Review of Shop Drawing Product Data/Sample
Issue Change Directives
Issue Change Orders
Substantial Performance Report and Certification
Full-time Project Representation
Project Management
Promotional Material
Record Drawings
Agency Consultation
Recording of meeting minutes
Statements of Completion
Site review
Issue deficiencies list
Testing Agencies and Inspection Services
Material Samples